Document Shredding Resources
Information Destruction Laws
New York Secure Information Destruction Services
Identity Theft and Information Fraud is already rampant. In order to address this disturbing issue, the US Federal Governments has enacted over 40 information destruction laws to protect consumers.
Here’s a synopsis of the three most significant pieces of consumer information protection legislation. Be informed of the law so you can be protected.
The Fair and Accurate Credit Transaction Act (FACTA) requires that any individual or business that maintains personal consumer information must take reasonable care to protect against unauthorized access to this information, and they must also destroy personal consumer information before it is discarded. Violation of FACTA, which went into effect in 2005, can mean fines and penalties of up to $2,500 for each consumer record compromised.
Learn more about FACTA
The Health Insurance Portability and Accountability Act (HIPAA) sets national standards for the protection of personal health information. HIPAA, which went into effect in 1996, requires all healthcare providers, including any organization that transmits personal health information, to maintain the confidentiality of this information and to destroy the information before it is discarded.
Learn more about HIPAA
The Gramm-Leach-Bliley Act requires that all financial institutions protect the confidential information of their clients. Banks, credit unions, mortgage companies, investment and financial services firms and insurance underwriters are among those affected. Fines for violating GLB can be severe. American United Mortgage Company was fined $50.000 for violating GLB.
Learn more about Gramm-Leach-Bliley
A Security breach can happen to any organization. In fact, total security breaches nationwide have reached the alarming number of 218 million. PrivacyRights.org reports that over 218 million confidential files, in every imaginable industry, have been compromised since they began tracking security breaches in January 2005.
Information Destruction Options
New York Secure Information Destruction Services
There are many information disposal options available with American Security Shredding. You may choose a shredding service, purchase an office shredder or simply recycle. The cost of each option varies as does the level of security. Here is a review of each.
There are two types of shredding services offered by shredding companies. These are on-site and off-site. In some respects, these services are similar because your documents and other confidential materials are placed in locked bins and then picked up at your location by a uniformed shredding company driver. Bins are usually provided free of charge and service is scheduled at regular intervals (usually weekly, bi-weekly or monthly).
Off-site shredding is a highly secure shredding process.
A uniformed driver removes the confidential materials from your locked bin and places them in a larger, locked container. From there they are secured in a locked shredding company truck and brought back to a plant facility to be shredded. Once at the facility, the driver brings all the locked security containers into the plant, and the materials are shredded by certified workers, under video surveillance.
Prices are usually lower than on-site shredding. They range from $45 to $60 per service.
If you want a highly secure, economical shredding process, choose a company that is AAA NAID Certified for Off-Site Shredding.
Get a step-by-step preview of our Off-site Shredding process.
On-site shredding offers the highest level of information security.
As the name implies, on-site shredding means that all confidential materials are shredded on-site, at your location. The hydraulic lift of a shredding truck raises a filled container and your confidential information is shredded in minutes. Because the process is automated, the driver never touches your confidential documents. We also recommend that you watch the shredding process from beginning to end, each and every time your materials are shredded. (Many high-tech shredding trucks have a camera and video monitor system.) This will ensure that all confidential information has indeed been shredded on-site.
Prices range from $60 to $75 per service.
If your organization requires that you view the shredding process, choose a company that is AAA NAID Certified for On-Site Shredding.
Get a step-by-step preview of our On-site Shredding process.
Alternatives to Shredding Companies:
The Office Shredder (Do It Yourself Shredding)
Office shredders offer limited information security.
Employees get rid of your confidential documents by “feeding the shredder.” Unfortunately, in many organizations, the person chose to perform this task is an entry-level employee making the near minimum wage. They are also the most likely candidates to steal confidential information for personal gain. In addition, most office shredders use a “strip shred” process that can leave large pieces of paper intact.
It may sound like a cost effective method but when you consider that the average office shredder only shreds eight pages of paper at once, office shredding can easily take hours of employee time each and every week. Factor in wages and benefits, the initial cost of the shredder, plus upkeep of the equipment (blades have to be professionally sharpened) as well as depreciation of the shredder, do it yourself shredding can cost nearly twice as much as a shredding service.
Here’s an example of a paper shredding Cost Comparison.
Do it yourself shredding should only be practiced by the smallest of businesses that have few if any confidential documents that need to be shredded.
This is a very unsecure way of information destruction. When a company gives away paper for recycling they relinquish all rights to the information. If confidential information was not properly shredded and it falls into the wrong hands, your organization will be held liable.
Recycling your confidential documents is a dangerous practice. Here’s why. Most recycling companies hire minimum wage workers who have not undergone criminal background checks or random drug testing. These workers sort your documents, often in unsupervised areas. Then the sorted paper is stored for days, weeks or even months until there is enough to sell. Your confidential documents, still intact, are then baled and sold to the highest bidder, where they may be stored again for even longer periods until they are finally used to make new products.